Forms & Applications
Vendor(s), Parade, R.V./Camper, Food Show & Event(s) Rules
Here you will find the applications currently being accepted along with deadlines. As forms become available, they will be posted here as well as on the event page. It is your responsibility to read and accept the complete rules for each event or application.
Arts & Crafts Vendors, Application(s)
We’re sorry, the application period for this year’s festival has ended. All Vendors MUST complete and agree to Exhibitor Rules that can be found on the application. **Note: Food Booths and Food Vendors are reserved for local and area non-profits. Area non-profits are a part of our community and it’s another way Poteet Strawberry Festival Association continues to give back.** Notifications of acceptance packages and denial letters will be sent out via regular mail the 2nd week of February.
Commercial Vendors & Mobile Marketers, Applications(s)
This application is NOT for Arts & Crafts Vendors. This application is for Advertising Mobile Marketers & Commercial Exhibits. CLICK HERE for the 2020 Commercial Vendor & Mobile Marketer Application All Vendors MUST complete and agree to Exhibitor Rules that can be found on the application. **Note: Food Booths and Food Vendors are reserved for local and area non-profits. Area non-profits are a part of our community and it’s another way Poteet Strawberry Festival Association continues to give back. **
R.V. Reservation(s), Applications(s)
We’re sorry, we are not accepting any more R.V. Reservation applications for the 2020 festival. Please check our Lodging page for alternate arrangements.
Thank you for your interest in participating in our Parade. Parade rules and entry form(s) are available for submission now, CLICK HERE for Parade Participation Application.
Forms for the Food Show will be posted in 2019.
STRAWBERRY JUDGING RULES
CLICK HERE to download the 2019 PSF Strawberry Judging/Auction Contest Rules and Procedures.
FOOD SHOW RULES
(will be updated soon).
SUNDAY, April 7, 2019
Rotary Club Pavilion (Poteet Strawberry Festival Grounds)
8:30-10:30 A.M., Check in food items
11:00-12:00 – Judging
“Taste of Texas”
- Entries must be received between 8:30 and 10:30 a.m.
- When registering, use full name, mailing address, and phone number.
- Bring your recipe typed on an 8 ½” x 11” sheet of paper. Write name, address, phone number, age, and date on BACK of recipe. Recipes will be used in judging food items. Recipes are required for all entries. NO RECIPE, NO ENTRY!
- Food entries must be the COMPLETE recipe displayed for judging. (Ex. If the recipe makes 3 dozen cookies, you must enter all 3 dozen cookies)
- The food item should be placed on a disposable plate and covered with plastic wrap for appearance and cleanliness.
- All entries including recipes and containers will become the property of the Taste of Texas Food Show.
- No refrigeration is available. Please take this into consideration when selecting a recipe to enter.
- Food items will be identified by number assigned by the Food Show Committee during registration.
- No commercial food or products will be accepted.
- No entry fee is required. However, you will be required to pay gate admission to participate.
- Only one entry will be accepted in each class (ex. you may not enter 2 cakes) per contestant.
- Food must be prepared by the exhibitor and must be homemade. Recipes that call for a mix as an ingredient will be permitted. (Ex. You may NOT enter a cake made solely from a box mix)
- You must return to the food show area BEFORE 1P.M. to present your food at the auction.
- A portion of the funds collected during the auction will be used for scholarships for qualifying youth. Non-placing entries will be sold by the food show committee to raise funds for scholarships.
- The Food Show Committee reserves the right to combine classes or to add new classes if necessary.
- BEST OF SHOW will be open to all Junior, Pre-Teen and Teen entries only.
- BERRY BEST OF SHOW will be open to Junior, Pre-Teen and Teen entries only and must have at least 1 cup of strawberries as an ingredient or a garnish.
- Grand and Reserve Champion will be awarded in each age division.
- Ribbons will be awarded through 3rd place. 4th place winners in all youth divisions will receive a ribbon and a prize of $25 by mail.
- One item per age division will be awarded a cash prize for best decoration.
Four Age Divisions:
Adult – 19 and up
Teen – 14 to 18
Pre- Teen – 9 to 13
Junior – 5 to 8
Food Show Classes:
A. All Cakes
C. All Cookies & Candies
D. Yeast Breads & Quick Breads
J. Jam & Jelly (Subcategories: Strawberry and Other)
Jam & Jelly Show and Salsa Contest
General rules for food show will also apply to the Jam & Jelly Show and Salsa Contest.
- Jam & Jelly and Salsa entries must use 2-½ pint (2 – 8oz.) canning jars imprinted with manufacturer’s name.
- Jars may be labeled with name of product and date prepared. Labels may not contain the contestant name or any other information.
- There will be no age group division.
- Best of Show Jam & Jelly and Best of Show Salsa will be auctioned off during the sale.
- Prize money will be given to winners in each category. (Strawberry & Other)
1st Place – $50.00
(if not sold in auction)
2nd Place – $25.00
3rd Place – $15.00
For more information you may contact any of the following:
Janet Bartek (830) 276-8197
Ruth Ann Schultze (830) 570-3090
Strawberry Festival Association Office (830) 742-8144.
All entries must be in between 8 – 11:59 am, Saturday, April 6, 2019 Judging will begin at noon.
Strawberry Exhibit Area in the Rotary Pavilion on the Strawberry Festival Grounds on Highway 16 S.
Saturday, April 6, 2019 at 2 pm
- The Strawberry Judging Committee and the Poteet Rotary Club assume no responsibility for any entry other than exercising reasonable care in handling. The Committee will not be responsible for accidents or losses occurring for any cause.
- The committee will accept entries and make checks payable to whoever is designated by the person entering the crate of berries. Checks will be mailed to growers as soon as possible following the festival.
- The committee has no control over, or assumes no responsibility for, agreements between landlords and tenants.
- The committee reserves the right to deduct a fee of twenty – five (25%) percent from the sale of auctioned crates of berries.
- The committee assumes no responsibility as to classification of varieties entered. The person making the entry must make that designation. If correct classification is in doubt, the final classification will be left up to the judge(s). Each crate of berries must be in the same variety, (Each crate will contain only one variety of berry. Exhibitors are not allowed to mix varieties in a single crate.)
- The strawberry auction committee reserves the final and absolute right to interpret the rules and regulations and arbitrarily settle and determine all matters, questions, and difference in regard thereto, its judgment may determine. An exhibitor who violates any of the rules and regulations of the show will forfeit all privileges and premiums and be subject to such penalty as the Show / Auction committee may order.
- Protests – All protests must be in writing and accompanied by a deposit of $100.00, which will be refunded if the protest is sustained. Such protest must state plainly the cause of the complaint, or appeal, and must be delivered to the Secretary of the Rotary Club of Poteet.
- Major classes or varieties of entered berries are determined by the number of crates entered. If there are 5 or more crates of one variety, then a class has been defined. If there are 4 or fewer crates of one variety, they will be included in the Miscellaneous Class.
- There will be five (5) places (awarded) in each variety (class) with Grand and Reserve Champions selected from these places.
- Berries will be sold in the order that they are placed in judging. If a grower does not have at least one placing entry, that grower will have one non-placing crate included in the auction and it will be auctioned after all placing berries have been auctioned. Berries not included in the auction will be sold just prior to the auction as “Show Berries” for a premium price of $200 per flat.
- All entries must be packed in new Poteet Strawberry Festival paper flats (2 -12 pint flats). All other will be disqualified.
- Each flat must be labeled with the exhibitor’s name on the bottom of the flat. Labeling should be completed before arriving at the Poteet Strawberry Festival Grounds.
- No more than 1 (one) entry per variety may be made per grower. All others will be disqualified.
- Strawberry exhibitors must be strawberry growers. A grower is defined as a person who has the primary management and financial responsibility for the berry crop used to produce his exhibit.
- The Grower or his appointed representatives must be present to accept the ribbon and accept the berries during the auction.
- Only berries grown in Atascosa County will be eligible for the contest.
- Any flat of berries that does not meet minimum quality standards for the show determine by the judge(s) will be set aside and not judged or auctioned.
- Once berry entries are registered and accepted by the auction committee, the entry becomes the property of the auction committee and will remain so until the entry is released by the auction committee. Any exhibitor who reclaims or moves an entry without the express permission of the auction committee will forfeit all rights, privileges and premiums.
Strawberries will be judged on: Texture, Uniformity, Taste, Color, Size and Overall Appearance.
Thank you for your participation and cooperation in the 72nd Annual Poteet Strawberry Festival – Strawberry Judging / Auction.
Ron Mixon – Secretary / Treasurer, Rotary Club of Poteet
The Poteet Strawberry Festival’s Annual Parade kicks-off the Saturday during the Festival at 10:00 am. with entries from around the state. With entries from around the country come witness all the pageantry, music and entertainment!
The parade route will begin at the corner of FM 1470 and School Drive. Go South on 9th Street. Turn right onto Avenue H and continue to 4th Street. Turn north on 4th Street and go to School Drive. Turn right onto School Drive and end at Horton Lane.
GOT A FLOAT? | ARE YOU ROYALTY OF SOME KIND? | OR DO YOU WANT TO JUST PARTICIPATE AND SUPPORT #PSFTX?
If you are interested in participating in the Annual Poteet Strawberry Festival Parade, Click here to complete a Parade Application online and submit it (it’s all electronic). Remember to print and/or save a copy of the completed form for your records. The deadline for applications is March 20th, 2020.
Parade Participants, do you have questions? email@example.com